Key Takeaways
- Employee equipment includes hardware, accessories, software licenses, and system access rights.
- The perspective is person-centric rather than device-centric like a hardware inventory.
- Role templates define the standard equipment assigned to a given position.
- Upon departure, the equipment list forms the basis for hardware return and access revocation.
What belongs to employee equipment?
Employee equipment includes everything the company provides to an individual for their work.
- Devices such as laptops and smartphones
- Accessories such as monitors, headsets, docking stations, and keyboards
- Software licenses and subscriptions
- Access rights to systems and cloud services
- Physical items such as keys and badges
Why is a person-centric view of equipment useful?
A person-centric view reveals gaps and costs per employee that stay hidden in separate lists. Devices live in the hardware inventory, licenses in software management, and logins across numerous individual systems. Only bringing them together shows everything that must be returned upon departure and what is no longer needed after a role change.
Example: Employee Equipment in practice
Example: At an accounting firm with 25 employees, a clerk's equipment includes a laptop, two monitors, a headset, 6 software licenses, and 9 access accounts. The licenses cost €180 per month in total. When switching to part-time, the overview shows that 2 licenses have gone unused for weeks and can be canceled.
Employee Equipment vs. Hardware Inventory
| Aspect | Employee Equipment | Hardware Inventory |
|---|---|---|
| Perspective | Per person | Per device |
| Content | Devices, accessories, licenses, access rights | Physical devices only |
| Typical question | What does this person have? | Where is this device? |
| Use case | Onboarding, offboarding, role changes | Asset tracking, stocktaking |
A hardware inventory lists physical devices, whereas employee equipment bundles everything assigned to a person, including software and access rights.
How does Sovaro help with Employee Equipment?
Sovaro brings together devices, apps, workflows, and invoices per person. You can capture accessories via photo or invoice, while the agent and browser extension detect used apps even without SSO.